Gate and truck control at an industrial plant

• What the list shows: time or time window, carrier, tractor and trailer plates, load or order number, dock or destination.
• When it arrives: before the shift change, so the incoming guard reads it before the first truck turns up.
• Changes during the day: only from the people the client names, and in writing — a message or the app, not “the driver told me”.
• No appointment: the truck waits outside the gate or in the waiting area until the person responsible answers.

The basic gate sequence — plate, carrier, seal, a decision with a name and a time — is covered in the guide to warehouse and logistics security. This guide stays with what changes at a factory: production next to the traffic, a weighbridge, and several employers on one site.

1. The carrier and load number on the driver’s paperwork match the list.
2. The tractor and trailer plates match the paperwork and the list.
3. The driver’s name matches what the carrier declared, where the procedure requires it.
4. Entry is logged with the time, and the driver is told where to go.

The most common mismatch is not fraud; it is the replacement driver or the different trailer the carrier did not get round to declaring. So the procedure says in advance who confirms the change — usually the carrier, in writing, to dispatch — and the guard never has to judge whether it “looks fine”.

Record only the driver details the procedure asks for, and agree with the client who manages that record and how long it is kept: it is personal data.

A vehicle check is not the guard’s own initiative. It is the owner’s condition for entering their premises, and it only works if it is written down and known in advance.

• Where it is written: in the plant’s rules for carriers, sent with the booking confirmation or the haulage contract, and posted at the gate.
• What it covers: for example, that the trailer is empty on arrival, the seal number and its integrity, a look into the cab for undeclared passengers.
• How it is done: as the post orders set out, by the guard with the driver present, with no improvising.
• If the driver declines: no check takes place, the truck does not enter, the refusal is logged and the client’s person in charge is told.

The guard does not pressure, threaten or “search”. They apply an entry condition the carrier has already accepted; if it is not accepted, the decision belongs to the client.

• Who runs the weighbridge: the client’s staff or the guard, as the written procedure says — not “whoever is free”.
• What is logged: the in and out weighings with time, plate and load number.
• The margin: written into the procedure per product or load type; the guard does not estimate it case by case.
• Outside the margin: the truck goes to the waiting area, dispatch is informed, and the decision is logged with a name.

A weighbridge only tells you that something does not match, not what. A difference can be a document error, a loading error or something worse — which is why dispatch explains it, not the gate.

Greece’s Labour Code requires that, when several businesses share a workplace, their employers cooperate and coordinate, with coordination falling on the employer who controls the site (article 533 §9). That employer also ensures that workers of external businesses working on its premises have received appropriate instructions on the risks there (article 538 §3), and that only people who have received instructions enter zones of serious and specific danger (article 533 §8δ).

• Waiting area: marked, with a toilet, reachable without crossing production or forklift routes.
• Rules on one page: speed limit, route, protective equipment at the dock, where the driver may leave the cab.
• Handover at the gate: the guard hands over the rules and logs that they did; the content is set by the client and its safety technician.
• Keys and documents: if the procedure holds keys or papers at the gate, it says when and to whom they are returned.

1. The loading documents correspond to the load number on the list.
2. The seal number on the document is the one on the vehicle, and the seal is intact.
3. The exit weighing is within the procedure’s margin.
4. If anything does not match: wait, call the named person in charge, take a photo where the procedure allows, and log the decision.

The gate log should answer one question for every truck: who came in, with what, when, what left, and who approved each exception. A discrepancy handled by the client’s staff is written up as an incident report, with facts rather than impressions.

OVIT records these events in the Guardly platform, so the client sees gate exceptions in the same picture as patrols and shift reports (industrial and logistics).